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The firm decides what AI may see, join, infer, say, and do.

Proxara applies that decision to every request.

Trust records are never disclosed for review work.

withheld for this purpose

Client letters wait for the advisor’s confirmation.

held until she confirms

The model receives stand-ins, never client names.

the model sees [Client_9C4]

Five permissions decide each piece of work.

One request passes all five, in this order.

PURPOSEClient review preparation

Outlook

SharePoint

Salesforce

Trust records

Consulted as r.whitfield, under her own permissions.

Connecting two records is its own permission.

Four modes, set by the firm, per kind of work.

[Client_A17]
Salesforce · Calloway, E.Outlook · ecalloway@

Both records answer to one stand-in.

Which mode applies is set with the work itself, in the console.The console

One request. Three policies. Three outcomes.

The request never changes. The policy does.

Review work, approved. All four sources take part.

Completed.

THE REQUESTPrepare Thursday’s review brief for the Calloways
Trust records
Review brief · the Calloways
Prepared for Thursday 9:00
Portfolio drift +2.4% since the April review
June trust distribution confirmed
Follow-up note drafted

Policy is written around kinds of work.

Rules attach to an approved kind of work, never to a person’s general access. A firm holds many of these.

Defined and revised in the console
Approved work

Client review preparation

v4
PurposePrepare and follow up the firm’s client reviews. Access is granted for this purpose, not in general.
Who may askHousehold advisors, and the review agent the firm registered.
Systems
May concludeReview due · Document missing · Coordination review required
ActionsThe follow-up task runs at once. The client letter waits for the advisor.
OwnerHead of client service. Every revision recorded.

Infrastructure, not oversight.

Encrypted at rest.

Each identity is encrypted under its own key, so the store holds no usable plaintext on its own.

How keys are held

Granular crypto-shredding for right-to-deletion.

CCPA/CPRA · GDPR Art. 17

Per-identity keys, so erasing one key erases one person without hunting copies through logs and backups.

What a reviewer can check

Isolation by account.

Every identity belongs to one firm’s own account and carries its own key, so nothing is shared between firms.

Where it runs

Oversight that can be demonstrated.

Supervision rules ask a firm to show how automated work is overseen. Proxara records which person or agent asked, and the permissions the work ran under.

What was approved, run and confirmed

Put the firm’s policy in charge of every request.

Tell us the rules the firm needs enforced, and a person will reply.

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